On Star Date 02 Oct 96 Kenneth Perkins opened a channel All...
 KP> I use QuickBooks and have the following problem:
 KP> I often purchase things for a specific customer so I do not want to
 KP> enter them into an inventory account.  I don't know how to enter those
 KP> purchases otherwise and I don't understand how to manage Non-Inventory
 KP> accounts.  I have tried just putting everything into "cost of goods
 KP> sold" but that is not correct.  Also I have tried making one Inventory
 KP> account called "Special Order" and then putting everthing in there, it
 KP> would work except that when different parts are sold from that account
 KP> with different values, QuickBooks takes out the Average purchase price
 KP> instead of the individual price.  If I am being too complex let me
 KP> know, if you can help, thanks.
Ken,
I run an electric supply house, and while we don't use QuickBooks, our
procedure for NS special orders may help you.  We start by putting the
item on the CUSTOMERS order as a backorder item using the code NSxxxx,
with the xxxx being a code for a specific vendor.  A cost and sell are
put to the invoice and the item is "tagged" to that invoice with a
special item number- ie nnnnnn!12345, whre nnnnnn is the invoice and
12345 is the item number for that special order.  Then a purchase order
is generated for the 12345 and is tagged to the po as well.  When the
item is recvd, a shiiping order to the cust is generated and the item is
recvd into inventory as its own item.  Cost and seel buckets are
generated for it as an inventroy item.  If the material is returned then
it can be brought back into invt as the same item it was sold under and
returned to the vendor if needed that way as well.  It doesn't screw up
average costs and allows an audit trail for special items.
... ... Everyone has a photographic memory. Some just don't have
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