From: "Robert G Lewis" 

Heck if I know .

I have seen references to there being a White House policy to ONLY use the
official email system for government business.

From the Interim report by Waxman
http://oversight.house.gov/documents/20070618105243.pdf


 A February 26, 2001, memorandum from Alberto Gonzales, Counsel to the
President, to White House staff
stated:

e-mail is no different from other kinds of documents.  Any e-mail relating to
official business therefore qualifies as a Presidential record.  All e-mail to your
official e-mail address is automatically archived as if it were a
Presidential record,
and all e-mail from your official e-mail address is treated as a Presidential record
unless you designate otherwise. . [I]f you happen to receive an e-mail on a
personal e-mail account that otherwise qualifies as a Presidential record,
it is your
duty to ensure that it is preserved and filed as such by printing it out
and saving it
25
or by forwarding it to your White House e-mail account.

The February 2001 White House Staff Manual similarly stated:

Federal law and EOP policy require the preservation of electronic
communications that relate to official business and that are sent or
received by
EOP staff.  As a result, you must only use the authorized e-mail system for all
26
official electronic communications.


Personally I would think they should never use a non government email
account for official government business. Using an outside account would
not be as secure as using the in-house system imho, but I don't claim to
understand all this .

"Rich Gauszka"  wrote in
message news:4678840a{at}w3.nls.net...
> Thanks.  maybe I'm not seeing something but the Act itself mentions'
> 'adequately documented' and not 'totally documented' .
>
> http://www.law.cornell.edu/uscode/html/uscode44/usc_sec_44_00002203----000-.h
tml
>
> a) Through the implementation of records management controls and other
> necessary actions, the President shall take all such steps as may be
> necessary to assure that the activities, deliberations, decisions, and
> policies that reflect the performance of his constitutional, statutory, or
> other official or ceremonial duties are adequately documented and that
> such records are maintained as Presidential records pursuant to the
> requirements of this section and other provisions of law.
> (b) Documentary materials produced or received by the President, his
> staff, or units or individuals in the Executive Office of the President
> the function of which is to advise and assist the President, shall, to the
> extent practicable, be categorized as Presidential records or personal
> records upon their creation or receipt and be filed separately.
>
>
> "Robert G Lewis"  wrote in message
> news:46787e80{at}w3.nls.net...
>> Presidential Records Act .
>>
>>
>> "Rich Gauszka"  wrote
in message
>> news:46786477{at}w3.nls.net...
>>> I'm somewhat confused on that as I thought that separate email accounts
>>> were initially set up in the Clinton Administration to comply with the
>>> Hatch Act which barred use of federal resources for political activity.
>>> This appears to be a reverse of the Hatch Act where political RNC
>>> computers are used for governmental functions
>>>
>>> "John Cuccia"  wrote in message
>>> news:blmg731msoqtidtbl128jn4fosjl8e4k33{at}4ax.com...
>>>> On Tue, 19 Jun 2007 17:42:57 -0400, "Rich Gauszka"
>>>>  wrote:
>>>>
>>>>>That's what I first thought but it depends on how many
years those
>>>>>records
>>>>>are of and what the definition of a unique email was
>>>>>
>>>>>for 1 year that about 380 emails per day
>>>>>for 6 years it's about 64 per day
>>>>
>>>> The article (http://www.tpmmuckraker.com/archives/003458.php) I read
>>>> said the report claimed that the 140k includes messages addressed to
>>>> him, as well as those sent by him.
>>>>
>>>> The number of emails is irrelevant.  The real question is how many
>>>> laws the Administration's use (and destruction) of RNC
email addresses
>>>> violated.
>>>>
>>>>
>>>>
>>>
>>
>>
>

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